Last updated: September 2026

1. Data Controller

Personal data submitted through this platform is processed under the responsibility of Guillermo Ghilardi, operating out of Palma de Mallorca, Spain.

Data Protection & Primary Privacy Contact: guille@guillermoghilardi.com

2. Data Collected and Departmental Inquiries

We collect personal information provided directly by clients and partners when initiating contact through our web forms or designated operational email channels:

• Identification & Contact Data: Name, email address, direct telephone number, professional affiliation.
• Vessel & Estate Information: Yacht specifications, flag state, technical requirements, itinerary requests, and property maintenance scopes.

Communications may be routed through our primary channel or directly to the appropriate operational division:

• guille@guillermoghilardi.com — executive management, privacy matters, and general operations.
• captain@guillermoghilardi.com — maritime command, sea trials, and navigation inquiries.
• yachts@guillermoghilardi.com — technical management, guardianage, and surveys.
• broker@guillermoghilardi.com — acquisition, charter booking, and sales consulting.
• estates@guillermoghilardi.com — estate logistics, asset oversight, and concierge support.

3. Legal Basis and Purpose of Processing

Your personal data is processed strictly under the following lawful grounds:

• Pre-contractual & Contractual Measures (GDPR Art. 6.1.b): Evaluating requested maritime and asset management scopes, drafting proposals, verifying vessel compliance, and executing private service agreements.
• Legitimate Interest & Consent (GDPR Art. 6.1.a / Art. 6.1.f): Responding directly to professional inquiries, securing website communication integrity, and coordinating operational logistics.

4. Confidentiality and Professional Secrecy

Given the high-profile nature of the maritime and estate management industry, we uphold strict professional discretion. Client identities, vessel data, ownership structures, private itineraries, and estate locations are treated as confidential. We do not sell, rent, or distribute client data to third-party marketing brokers. Data is shared exclusively when operationally mandatory for maritime compliance (e.g., harbor masters, port authorities, authorized class surveyors, or legal mandates).

5. Data Retention

Inquiry records are retained only as long as necessary to address the correspondence. Once a formal private service agreement is established, transactional, operational, and maritime records are retained in compliance with applicable statutory and civil liability limitation periods (minimum 5 years).

6. User Rights

In accordance with European data protection regulations (GDPR), you possess the right to access, rectify, restrict, or request the erasure of your personal data, as well as the right to data portability. To exercise any of these rights, send a written request to guille@guillermoghilardi.com. You also retain the right to lodge a complaint with the competent supervisory authority (in Spain, the Agencia Española de Protección de Datos at www.aepd.es).